How to use Google Calendar to organize your busy working mom life

Posted April 26, 2017 by Julie in Organize, TopPosts, Working Mom / 5 Comments

Your life is busy, and your mind is a whirlwind of information. You are doing your best to keep it all straight, but things fall through the cracks. You are looking for some working mom organization tips to organize your busy life.

I hear you! That’s why I’m sharing some of my (not very complicated) busy mom organization tips.

I have learned that trying to remember all things and simply relying on your memory is not enough, and the use of friendly tools is required to organize my working mom life. The tool of my choice? Google Calendar. 

How to use Google Calendar to organize your busy working mom life

Why I use Google Calendar

I am not into carrying around a bulky planner. My Mom purse is heavy enough.

What I prefer? A digital, cloud-based system where I can access my calendar across devices.

I love using Google Calendar because it looks great on a big browser screen, allows me to color-code as I wish. It then syncs with my cell phone and gives me notifications wherever I am.

Use Google Calendar to organize your life

You can use Google Calendar like you would a paper planner. Plan out every hour of the day if you wish and if that suits your lifestyle.

You can create events to block out time for your work schedule, date nights, and projects you want to finish.

Set reminders for yourself. Include everything important that needs to happen, and even things that you might do only if you feel like it.

You can even color code your events if you have a system (such as blue = personal, green = work-related, red = medical, etc.)

Schedule important events in Google Calendar

We tend to remember to include the important events in our calendars. These events include:

  • Doctor’s appointments
  • Meetings
  • Travel
  • Birthday parties
  • Recurring events you attend
  • Theater tickets
  • Book clubs

Tip: you can set an event to be recurring on a schedule of your choosing (like weekly)

Recommended Post:  How to set the Best SMART Goals and Resolutions for 2018

Schedule reminders in Google Calendar

You can also use the calendar for reminders and alerts. Such as:

  • Birthdays
  • Errands that need to be taken care of (grocery shopping? drop off/pick up at cleaners?)
  • Items you need to bring (example: Mondays bring diapers to daycare)
  • A phone call to make or email to send
  • Payment you need to submit
  • Other to-do list items

Tip: set an additional notification reminder for a pop-up notification on your phone (the default is email if you are setting the event up on a desktop view).

Sync other systems with Google Calendar

Did you know you can sync your other event systems with your Google Calendar?

Facebook events, for example, can be exported to your calendar. Say you’re “interested in” an event, and don’t want to forget about it in case you decide to go. The three dots allow you to export event and you can email it to your Gmail, to then “add to calendar.” An example is below.


If you are on, you can sync your calendar, so your events show up when you view them on Google Calendar. You can go to your events page, and there is an export option on the right.

When you get new meetup announcements, you can also “add to calendar” directly from that email.

My favorite option is that you can sync your family calendars together. My husband and I have shared our Google Calendars with each other, and now I can view his events on my main Google Calendar view.


Other Google features

I love that you can add an event to your calendar straight from your Gmail inbox. If something has a date on it, it will show up with an underline, and you can hover and click “add to calendar” and edit to add any details you want to include.

Recommended Post:  Let's Hear it for Survival Mode Moms

Did you know that Gmail also comes with a task list? You can use both together to organize your life.

I also love that in Gmail you can set a label to everything and create filters to automatically tie certain emails to a label. Then you search by that label when you’re in need of a specific email or string of emails, and archive otherwise to get them out of your inbox.

You can also create canned responses in Gmail so you can send a quick reply to similar emails (and edit as needed) without having to re-type or copy the same thing over and over.


Do you use Google Calendar? How do you organize your busy working mom life?


Grab your Master Agenda now!

Enter your name and email address and we will send you this Master Agenda Workbook right away!

Powered by ConvertKit



Tags: , , , , , , , , ,


Join the Working Mom Tribe

Join the Working Mom Tribe and get support and tools to help you thrive! Tribe members get access to my library of resources and printables.

Powered by ConvertKit
JuliepicI'm Julie, a new mom who works full time and blogs, all while wishing I had more time to read fun books. I write about being a first time working mom in order to help myself and other working moms in our journeys to find balance between family, responsibilities, and hobbies so we can thrive both at home and at work.
I can be found blogging at Fab Working Mom Life and Chapter Break, and hanging out on social media: Twitter ~ Pinterest ~ Facebook ~ Instagram

5 responses to “How to use Google Calendar to organize your busy working mom life

  1. I love google calendar! It’s what we use at work, so it’s great to have everything in one place.
    For my family I find that a paper calendar on the side of the fridge is more accessible for me and my husband to share. I guess I just like doing it the old fashioned way.
    Thanks for sharing!

  2. I have yet to use Google calendar. I just use the not that comes on my phone but have been thinking of changing it to google so can have it on all my devices.

Leave a Reply